Important Dates
| Pre-Conference Preparation | Date |
| Deadline for abstract submission (1 page / max. 350 words) | 31 July 2025 |
| Notification of acceptance or rejection of abstracts | 15 October 2025 |
| Online registration to attend (audience), present/publish or publish only | 15 – 31 October 2025 |
| Publication Plan: The Proceedings (optional) | Date |
| Invitation to submit (optional) an extended abstract (based on the accepted abstract), i.e. a short proceedings paper (using this Template) | 15 October 2025 |
| Deadline for submission of extended abstracts (short proceedings papers) | 20 November 2025 |
| Notification of acceptance to publish in the proceedings | 10 January 2026 |
| Signature of the Springer Consent-to-Publish Form | 31 January 2026 |
| Submission to Springer of the proceedings after English revision (free-of-charge) of accepted papers | 10 March 2026 |
| Typesetting, proofreading, corrections and production of the MedLIFE proceedings by Springer | 10 March – 10 July 2026 |
| Online publication of the proceedings in the Springer ASTI Book Series (indexed in Scopus) | 31 July 2026 |
| Conference Preparation & Plan | Date |
| Deadline for online registration to present and publish, to attend only or to publish only | 31 October 2025 |
| Deadline for payment as confirmation of participation to attend, present or to publish only (see payment rates on Registration) | 10 November 2025 |
| Conference days | 09, 10 and 11 December 2025 |
| Workshops & Courses | 11 December 2025 |
| Post-conference Excursion (Cappadocia, Central Italy) | 11 – 15 December 2025 |
| Publication Plan: The Special Issues | Date |
| Invitation (after the conference) to submit in the special issues | 31 December 2025 |
| Deadline to submit the full paper to the special issues (see partner journals on Publications) | 31 March 2026 |
| Publication of the full special issues (however, papers will appear online as soon as accepted) | 31 December 2026 |