Important Dates
| Pre-Conference Preparation | Date |
| Abstract Submission Deadline (max. 350 words) | 31 July 2025 |
| Notification of acceptance to present (in-person or virtually) or to publish only | 31 August – 30 September 2025 |
| Opening of online registration to attend, present/publish, present only, or to publish only (see payment rates on Registration) | 30 September 2025 |
| Publication Plan: The Proceedings (optional) | Date |
| Invitation to submit (optionally) an extended abstract (based on the accepted short abstract), i.e. a short proceedings paper (using this Template) | 15 October 2025 |
| Deadline for submission of extended abstracts (short proceedings papers) | 15 December 2025 |
| Peer review process | 15 December 2025 – 15 March 2026 |
| Notification of acceptance to publish in the proceedings | 31 March 2026 |
| Signature of the Springer Consent-to-Publish Form | 30 April 2026 |
| Submission to Springer of the proceedings after English revision (free-of-charge) of accepted papers | 31 May 2026 |
| Typesetting, proofreading, corrections, and production of the proceedings by Springer | 31 May – 30 November 2026 |
| Online publication of the proceedings by Springer (indexed in Scopus) | 31 December 2026 |
| Conference Preparation & Plan | Date |
| Deadline for online registration to attend, present/publish, present only, or to publish only | 31 October 2025 |
| Deadline for payment as confirmation of participation (see payment rates on Registration) | 10 November 2025 |
| Conference days | 09, 10, and 11 December 2025 |
| Publication Plan: The Special Issues | Date |
| Invitation (after the conference) to submit in the MedLIFE special issues | 31 January 2026 |
| Deadline to submit the full paper to the special issues (see Publications) | 31 July 2026 |
| Publication of the full special issues (however, papers will appear online as soon as accepted) | 31 December 2026 |